Office Assistant

Company Name Confidential - Office Assistant

The main task of the Office Assistant is to manage telephone traffic within the office, coordinate business visas, airline tickets, accommodation, supporting HR department in day to day activities, taking active part in internal communication and if necessary, support other departments.

• Answer and direct incoming phones, take and distribute accurate messages.
• Greet, direct and assist visitors.
• Support HR Department in general HR processess.
• Assist HR Manager in agenda and planning
• Organize travel arrangements for employees through travel agency and ensure that the related policy is implemented in each case.
• Provide assistance to external visitors regarding invitation letters, reservations, etc. İn line with company policy.
• Update and maintain internal employee contact lists, mailing lists, employee administrative records, business cards or client information.
• Co-ordinate and organize appointments and meetings.
• Assist documentation, reports and general correspondence.
• Assist in event planning and implementation.
• Monitor and maintain office supplies and coordinate all administrative purchases through Oracle System.
• Ensure Vendor records are properly defined in the system for suppliers.
• Ensure office equipment is properly maintained and serviced.
• Respond company info mail address and forward the mails to respective staff.
• Guide to facility helper to maintain office area clean and tidy.

• Have a degree in Secretary and Office Management or Bachelor's Degree in relevant disciplines of universities
• Minimum 6 months of business experience or long term internship in similar positions (experience in multi-cultural business environment is an asset)
• Minimum upper-intermediate level of English is expected
• Advanced computer skills including MS Office, MS Outlook and preferably experience in Oracle or similar systems.
• Good communication (verbal &written), teamwork, prioritizing, organizing and planning skills with the ability of detail focusing and problem solving